Dear Friends,
First of all, the Program and Host Committees take great pleasure in welcoming you to Ahmedabad as a distinguished participant of the ICEVI World Conference. It would be our pleasure to have you with us during this grand event. It is our pleasure to provide updates on this event for your reference and for your convenience. Kindly share this information with other participants of the conference as well.
1. Till date(30/09/24) 333 participants from 62 countries have completed registration formalities.
2. Early Bird Registration: Most important: We shall be closing “Early Bird Registration” with effect midnight of 30 September, 2024. Anyone willing to take advantage of early bird registration must complete registration formalities and pay the registration fee by midnight of 30th September. We have just 10 hotel rooms available. Once these rooms have been reserved by new participants, other new participants shall be required to book their hotel rooms online on their own. We shall however be pleased to share links for such booking.
3. Hotel Booking: Due to some unavoidable circumstances, we have to cancel hotel booking at Hotel Binori. All those participants who had opted for this hotel have been requested to select one of these 3 hotels – Pragati, Pinnacle or Vivanta. Just to mention that ICEVI as well as WBU sponsored participants have been provided accommodation at Hotel Vivanta.
4. Political Clearance: We have already received Political Clearance for all the countries except Rwanda, Morocco and Antiguan & Barbudan. Application shall be soon made to the Ministry of External Affairs for seeking approval for these countries.
5.Documents for Visa: We have sent the following documents to each participant who needs a Visa for travelling to India:
a. Letter of political clearance from Ministry of External Affairs;
b. No objection from Department of Empowerment of Persons with Disabilities;
c. Invitation letter;
d. Letter addressed to respective Indian Embassies for grant of visa;
e. Conference Brochure
f: Letter of “No Objection” issued by Department of Social Justice & Empowerment, Government of Gujarat (referred to as “Clearance from the concerned State Government” in e-Visa application
These documents have been sent through email. If any participant who needs these documents and has not received the same, he/she is welcome to approach us through this email and we shall be pleased to send these documents. In case, any participant has any other concerns regarding the visa process, kindly let us and we shall try to assist. We request all the participants to inform us when you receive your visa. 2 participants have already received a visa based on these documents.
6. Program Schedule: Program Committee is glad to inform you that draft Program Schedule has been uploaded on the website with this URL: https://icevi2024wc.org/wp-content/uploads/2024/09/20240925-ICEVI-World-Conference-Program-Schedule.pdf If you have any concerns in respect of this schedule, you are welcome to approach Program Committee through this email. The Program Committee shall write to Plenary Speakers directly sharing more details as regard time allocation and such other details.
Summary of Schedule:
a. 13th November is devoted to 3 pre-conferences which shall be conducted at Blind People’s Association, Vastrapur, Ahmedabad 380015 .
b. 14-15-16 are devoted to ICEVI World Conference with Reception Dinner on 14th November;
c. 17th November is devoted to Regional Meetings in the pre-lunch session and AGM of ICEVI Global in the post lunch session.
7. Book of Abstracts: The Program Committee is in the process of preparing a Book of Abstracts which shall be available in Print, Braille and Audio format. While most speakers of Concurrent Sessions have sent abstracts of their papers, all speakers of Concurrent as well as Plenary Sessions are requested to send abstracts of their papers upto 200 words through this email.
8. More Information on Conference: The conference website www.icevi2024wc.org provides complete and comprehensive information pertaining to the conference in every respect. You will find the profile of Key Speakers, details of Pre-conference, Program Schedule and List of Participants. All these details are being updated on a regular basis. We request you to go through complete information and let us know if you want to correct or update any information. Always, kindly refer to the latest version of this information by accessing the website.
9. List of Participants: Complete information about 319 participants has been uploaded in this section with URL: https://icevi2024wc.org/wp-content/uploads/2024/09/02-Registered-Participants-List-Online-13.pdf You will have find details in respect of submission of abstracts, nature of sponsorship, status of payment of registration fee, hotel booking, occupancy – single or double, arrival and departure details and status of Visa. Most of the participants have yet to provide their travel details. In case you find any discrepancy or error in this information, kindly inform us accordingly.
10. Pick-up from Airport: All participants shall be picked from SVP Ahmedabad Airport. Thus we request all the participants to share their arrival details with flight number, airlines and date and time of arrival to enable us to plan the pick up schedule.
11. Frequently Asked Questions: For your convenience, we have uploaded answers to 31 FAQs and more such FAQs shall be soon uploaded: https://icevi2024wc.org/faqs/ We request all of you to go through these FAQs and let us know if you need further information.
12. Travel: You are most welcome to contact our Travel agency Tsunami Tours & Travels for all your ticketing needs: https://icevi2024wc.org/tours-travels/
13.Sightseeing: Ahmedabad being a UNESCO Heritage city, there are a number of places of tourist interest. You are most welcome to book your sightseeing tours with our Sightseeing Tour Agency, Navjivan Tours at URL: https://icevi2024wc.org/wp-content/uploads/2024/06/Nav-Bharat-Tours-1.pdf
14. Pre-conference: We have arranged 3 Pre-conference events on 13th November at Blind People’s Association on 3 themes:
a. Behavior Communicate conducted by Ms Sampada Shevde of Perkins India
b. Tactile Graphics – conducted by Prof Bouguslaw “Bob” Marel and Marcin Matys if Poland
c. Importance of Independent Living for Persons with Deafblindness – conducted by Sense International India
You are welcome to attend any of these pre conference events by completing registration formalities using links available on the website.
We hope you will get your Visa soon and you will be with us during this grand event.
In case of any urgent work, you are most welcome to reach us through our mobile and WhatsApp numbers as well:
Bhushan Punani: +91 7016115181
Bhadresh: +91 9725785898
With best wishes,
ICEVI 2024 WC Host Committee